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Check printing risks and errors can cost your company time and money. Between costly pre-printed forms that are security risks and ‘lost’ print jobs that delay payments or payroll checks, too many companies incur costs that can be alleviated with innovative solutions. Optimizing printer assets is a great start to controlling these costs, but right-sizing printer fleets alone will not reduce wasted printing and ensure that business critical output is delivered in a timely and secure fashion.
Implementing CheckStream reduces total prints and streamlines document delivery, freeing up your company resources to concentrate on achieving core business goals.
CheckStream Implementation System Specs
CheckStream is designed to fit into your business-critical infrastructure without requiring additional server hardware dedicated to check printing. CheckStream typically resides on the same server that the application creating check print runs resides on, however this is not a requirement.
CheckStream runs on client choice of the following servers:
Intelligent check printing
Issue/symptom - many business applications create printer-ready check output with only basic font, layout and form characteristics. This forces users to implement costly pre-printed forms, restricts data-driven customizations and restricts the ability to format and deliver documents digitally without extensive manual intervention.
Resolution with CheckStream: CheckStream contains PCL, Postscript and PDF conversion capabilities that allow data-driven form creation. As the following diagram illustrates, with a single print request, multiple documents are created, each with data-defined variable elements (such as barcodes, logos, marketing messages, etc.) and extensive layout selection:
CheckStream’s conversion technology:
The picture below shows the CheckStream output manager interface. The main window of the manager applet provides a complete menu of control functions for jobs:
There are several notable features of CheckStream designed to make the system administrators life easier:
CheckStream’s formatting capabilities are realized through CheckStream’s optional graphical design engine. This powerful tool allows rapid form design and edits to create digital overlays and mapping commands that drive the variable output CheckStream produces. With CheckStream’s form design tool, commands for mapping text files to digital overlays are set; once the design is complete the mapping commands and digital overlays reside on the host system of your choice (Unix, Linux, Win-dows or AS/400). There is no requirement to access the Windows-based design tool during printing.
CheckStream’s conversion technology takes the text-based input file displayed on the bottom and outputs a personalized document as seen on the top.
Optional elements include logos, color font enhancements, variable line item formatting and a barcode to maximize the impact of the document and streamline document processing. The CheckStream form design tool easily sets the commands for these data driven elements in a user-friendly graphical design environment.
Note the extensive list of form element and datanaming options that are available through the easy to use tree structure and the variety of design screens available to speed form design and edits.
Issue/symptom: Users and/or applications often send print jobs to printers without verifying if the printer is online. Jobs stack up on offline printers and then print when the printer is brought back online. In the case of time-sensitive printing with items like payroll checks, delays due to printer availability can have serious consequences.
Resolution with CheckStream: CheckStream automatically detects printer status and sends jobs only to online, viable printers. With CheckStream:
In the example above, when the job arrives at the printer CheckStream determines that an error exists with the printer. Then CheckStream reroutes the print job to a designated backup printer. Backup printers can be securely established by the network administrator in the CheckStream Object Properties dropdown.
CheckStream monitors the printers and print jobs and intelligently determines where to send print jobs based on device availability. Users no longer need to wait for printers to be fixed and users no longer need to send redundant print requests.
In addition, print metrics are collected for delivery verification and auditing purposes.
Securing Documents and Restricting Printer Access
Issue/symptom: most organizations have extensive security routines for keeping people out of their networks, but often overlook securing internal print processes and printed output. This risk is especially dangerous when personnel records, payroll information, trade secrets and customer records are printed. Another potential risk is document manipulation post-production, which can lead to security violations as well as confusion and inaccuracies as versions are modified post-creation. All of these print-related risks can result in serious security breaches if steps are not taken to deter malicious activity. Finally, many print environments do not track user activity for security and compliance purposes, which makes it virtually impossible to determine who is violating printing security guidelines.
Resolution with CheckStream: CheckStream implements several layers of security, including document-level capabilities and server-based security and access rights.
CheckStream can restrict user access to certain printers and/or forms so that even if sensitive data is captured, it cannot be properly formatted and delivered without access rights. CheckStream also keeps a log of all user activity and job dispositions for auditing print environments and identifying security breaches related to document production and distribution. With this information, security and compliance officers can review user behavior and rapidly discover violations or threats.
At the document level, CheckStream can add watermarks based on user profiles to record who has printed what. In addition, CheckStream’s automatic PCL to PDF conversions (without the need for full version Acrobat) create non-modifiable documents that deter document manipulation post-production. From the user perspective, sending a document to PDF through CheckStream is as simple as selecting a printer from the local dropdown printer list.
CheckStream collects print metrics for all jobs submitted and routed through CheckStream. Therefore, it is easy to create reports that display printing behavior, identify prohibited printing activity and verify who printed what.
Mail Automation Module
Issue/symptom: in many high-volume mailing applications, special dedicated software (usually Windows-based) is required to insert Optical Mark Recognition (OMR) characters or barcodes. This adds a layer of complexity and another possible workflow break point/bottleneck. In addition, adding Windows servers dedicated just to run mail automation/OMR software causes additional overhead in UNIX, Linux and AS/400 environments.
Resolution with CheckStream: CheckStream’s Mail Automation Module integrates simple ladder Optical Mark Recognition characters and/or any barcode (3 of 9, 2-D, PostNet, interleaved 2 of 5, more) into the print job directly from application output. CheckStream can apply the appropriate machine commands for insertions, envelopes, etc. based on the content of the print job. CheckStream runs on Windows, UNIX, Linux and AS/400 servers, eliminating the need for a dedicated mail automation software server.
CheckStream’s Mail Automation Module is compatible with Pitney Bowes, Neopost (and other Neopost brands) and Plockmatic hardware (contact us if another device is required).
An inefficient check printing environment costs your company time and money. Rosetta Technologies offers a variety of customer proven methods to control these costs and streamline business critical check printing processes. The solutions we describe are just a glimpse into the capabilities of the Rosetta Technologies software solutions.
We encourage you to contact us if you have any secure printing environments that need further exploration. In addition to software development, Rosetta Technologies also offers a range of Professional Services that enable rapid deployment of the solutions described in this paper. Rosetta services can provide: